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Customer Service In The Beauty And Cosmetics Industry: Best Practices: №1
Customer Acquisiton

Customer Service In The Beauty And Cosmetics Industry: Best Practices

August 2, 2023
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The beauty and cosmetics industry has been hitting new heights lately, expanding at an unprecedented pace as fresh brands and innovative products hit the market. However, with this rapid growth comes the escalating need for top-notch customer service.

Customers in this industry tend to have higher expectations and are more discerning when it comes to the services they receive. Consequently, exceptional customer service isn't just desirable – it's a necessity. After all, the complexity of customer support in the beauty and cosmetics sector surpasses that in many other industries.

Simply Contact and the Yves Rocher Cooperation

Yves Rocher Cooperation, the premier Ukrainian representation of France's largest cosmetics manufacturer, has been in a productive partnership with Simply Contact since 2014. This collaboration has led to a series of accomplishments through the implementation of our innovative and effective motivational strategies.

Customer Service In The Beauty And Cosmetics Industry: Best Practices: №1

The challenge

Yves Rocher, a prominent player in the Ukrainian beauty industry, was in search of a proficient call center capable of managing both their inbound and outbound calls, as well as order processing tasks. The goal was to maintain their high service standards as expected by their discerning clients. Furthermore, they aimed to boost their monthly sales by at least 10% across their client base. Essentially, the project's challenge was to devise an approach that would attract new customers, increase sales, and enhance customer satisfaction.

The tasks we fulfill

When Yves Rocher approached us, we were fully prepared to deliver our exceptional services to help them attain their objectives. In order to do so, we offered to fulfill the following tasks:

  • Understand and address customer needs and concerns through appropriate consultation.
  • Introduce the complete product range offered by Yves Rocher.
  • Identify and communicate offers that would best serve the customer's interests.
  • Cultivate and enhance customer loyalty through proactive engagement.
  • Provide updates on order status and delivery information, offering alternative options when necessary.
  • Uphold the company's high service standards.
  • Ensure each interaction adds value to the customer's experience.

In undertaking these tasks, we were guided by several key principles. Foremost among them were the abilities to build rapport with each client, earn their trust, and converse fluently in their preferred language. Additionally, eloquent speech skills and a comprehensive understanding of the client's full product range were critical. We strove to fulfill these tasks with these core principles at the forefront.

Results of the cooperation

We at Simply Contact take immense pride in our enduring collaboration with Yves Rocher. This partnership, now in its ninth year, serves as a testament to the value and impact our concerted efforts can deliver.

Our team of experts at Simply Contact invested significant effort into helping Yves Rocher achieve its goals. Thanks to our extensive product knowledge, we've been able to adeptly manage a substantial volume of customer queries. This has led to a remarkable 40% improvement in the company's response time, subsequently boosting customer satisfaction rates.

As a result of the cooperation, we've been able to manage an average of 3500 outbound calls daily, maintain a team of 35 dedicated agents, and notably, achieve a 10% sales conversion rate.

This enduring partnership continues to thrive as we remain committed to delivering top-tier service for our clients, emphasizing our dedication to client success and satisfaction.

We have cooperated with Simply Contact since 2014. From the beginning, Simply Contact has been a professional and reliable vendor. They implement specific analytics and quality management practices that ensure the highest quality of customer service. Simply Contact’s innovative and effective motivation schemes for their agents helped us achieve our sales goals. Yves Rocher recommends Simply Contact as a qualified partner in inbound and outbound customer support.

Marina Voloshina
Head of Client Marketing
Customer Service In The Beauty And Cosmetics Industry: Best Practices: №1

Tips on How to Provide Excellent Customer Support in the Beauty Industry

Providing exceptional customer service in the beauty industry may seem challenging at first, but with the right approach, you can ensure a positive experience for your customers. Through our projects, we have discovered several tips that are proven to deliver successful results:

Know your service well

To provide effective customer support, it is essential to have a thorough understanding of your products and services. This includes knowledge of the various offerings, any current promotions or bundles, shipping procedures, refund and exchange policies, and more. Maintaining a comprehensive knowledge base can be helpful in quickly accessing the information needed to address customer queries and issues.

When engaging with potential customers on a call, it is important to have a clear understanding of how to address their questions, fulfill their requests, and provide suitable alternatives when needed. Our approach focuses on maintaining an ongoing conversation until we are confident that the customer is satisfied with our response and equipped with the necessary information to proceed. Our ultimate goal is to ensure that customers are happy, satisfied, and well-informed about all aspects of our service.

Drive customer loyalty

Why does exceptional customer service matter? Its power lies in fostering customer loyalty — a vital element every brand aspires to achieve. Loyal customers are the lifeblood of any business, including those in the beauty and cosmetics industry. They represent a dependable audience that continually returns and relishes your products.

One effective strategy is to bolster customer loyalty via exceptional customer service. But how can this be accomplished? Imagine you're interacting with a customer in real-time over a call. This direct contact provides an opportunity to highlight the brand's strengths, introduce new items, or suggest products tailored to their interests.

Moreover, when customers experience proficient communication and satisfying service, they're more likely to become loyal. The reason is simple: they gain confidence knowing that if any issues arise, a competent customer service team is ready to address their concerns promptly. This assurance plays a significant role in transforming a customer into a loyal advocate for your brand.

Be patient

Interacting with customers requires understanding that they may not possess the same depth of knowledge about your brand as you do. This reality necessitates patience as they express their concerns, even when the resolution may seem apparent to you. Often, they may struggle to grasp an explanation you're providing, which is where patience truly becomes paramount. Regardless of the number of repetitions required, a proficient customer service representative will patiently reiterate the solution.

At Simply Contact, one best practice we adopt involves offering real-time, step-by-step guidance to resolve customer queries. This could involve guiding a customer through an online shopping process while on call, instructing them on how to navigate the website, select items, and confirm their order. Whenever feasible, proactively offering to perform tasks for them, such as updating email addresses or physical addresses, can also significantly enhance their experience.

Be attentive to details

In the details, you will find all the answers you’re looking for. By closely observing your customers, you can gain a profound understanding of their preferences. This is particularly useful in industries such as beauty and cosmetics, where tailored product recommendations can significantly enhance customer satisfaction.

Additionally, a detail-oriented approach is key to effective problem-solving. If you're grappling with an issue, keenly listening to every aspect of the customer's explanation can help you unravel the core problem. Once the problem is clearly identified, devising the appropriate solution becomes a far more straightforward task because you understand precisely what the customer needs.

Create a perfect customer experience

In industries like beauty salons or cosmetics, creating an exceptional customer experience is vital. A positive experience will build your brand's reliability and foster customer loyalty, essential factors for your business's growth. Therefore, strive for perfection in addressing customer queries and resolving issues, ensuring your customers leave content and problem-free.

Continually seek customer feedback

Sometimes, your customer service may seem exceptional from your perspective, but the real verdict comes from your customers. Improvement is an ongoing journey, and feedback is the compass guiding this process. Make it a practice to request feedback from customers before they leave. You could email them a feedback form to identify your strengths and areas for improvement in your customer service strategy. Remember, in the beauty and cosmetics industry, high-quality customer service is paramount, and nobody can provide better constructive criticism than your customers.


As the beauty and cosmetics industry thrives, the need for a stellar customer service team grows alongside it. Achieving these high standards and boosting sales requires a strategic approach. Consider the successful partnership between Simply Contact and Yves Rocher, a collaboration that has significantly enhanced the brand's customer service performance.

If you find that your team isn't reaching its potential, immediate action is required. You might consider implementing the previously mentioned strategies. However, if challenges persist, reach out to us. We're prepared to revamp your customer service department and equip you with the tools necessary for success.

Customer Acquisiton
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