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Back-office support: №1

Back Office Support Services

Elevate your business with efficient back office support outsourcing that takes care of the essential tasks, allowing you to focus on strategic growth.

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Simply Contact
Ranked among Top Back Office Support Companies.
We meet the highest security standards in accordance with ISO 27001, ISO 27701, GDPR, and HIPAA.

How the back office works

The back office is the engine that keeps business operations running smoothly. While customer-facing teams handle interactions, the back office manages the essential tasks that support them, keeping processes efficient, organized, and compliant. These behind-the-scenes functions may not be visible, but they directly impact customer satisfaction and business performance. Key back office tasks include:

Data management

Organizing, updating, and securing business-critical information.

Order and transaction processing

Handling purchases, refunds, and account updates with accuracy.

Compliance and documentation

Verifying records, maintaining regulatory standards, and ensuring audits run smoothly.

Administrative support

Managing schedules, coordinating teams, and handling reports to keep operations on track.

Comprehensive back office outsourcing services

Data & records management

Secure and precise handling of databases, including employment records, financial data, and compliance documentation.

Administrative & operational support

Assistance with scheduling, document processing, and regulatory compliance.

Financial processing

Invoice processing, accounts payable and receivable, payroll administration, and reconciliation services.

Claims & policy administration

Support for healthcare, insurance, and financial services, including claims adjudication, fraud detection, and benefits coordination.

Platform & system support

Backend platform configuration, testing, and custom account setup for technology-driven businesses.

Trust & safety services

Content moderation, fraud prevention, geo-fencing, and compliance verification to protect businesses and customers.

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Looking for back office outsourcing services?

Describe your project and scope of tasks and have our manager prepare a customized proposal with your needs in mind.

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Maximize the impact of back office support

Focus on the major business and workflow optimization tasks and save costs and time while delegating all the routine, manual work to an experienced team.

>90%

Quality assurance (QA)

up to 70%

Cost reduction

11+

Years of experience

600+

Agents on board

Back office support solutions for every industry

Tasks handled by back office customer service might not be in the spotlight, but they keep businesses running smoothly. We handle the details so you can focus on key business operations.

Back-office support: №5

SaaS

Managing user accounts, subscription billing, technical documentation, backend platform configuration, and user acceptance testing to ensure seamless operations.

Back-office support: №6

FinTech, Blockchain & Cryptocurrency

Conducting KYC verification, fraud detection, transaction monitoring, compliance reviews, and financial reconciliation to maintain security and regulatory compliance.

Back-office support: №7

Aviation & Travel

Processing reservations, claims adjudication, itinerary management, customer support for bookings, and flight data updates for smooth traveler experiences.

Back-office support: №8

Government

Managing applications, database administration (employment status, health records, financial history), utility provider support, and public inquiry handling for efficient service delivery.

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Legal

Organizing case files, contract review and verification, legal research assistance, compliance documentation, and regulatory reporting to support legal teams.

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Healthcare

Managing patient records, insurance enrollments, claims adjudication, fraud detection, appointment scheduling, and regulatory compliance for operational efficiency.

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Logistics & Delivery

Shipment tracking, inventory updates, dispatch coordination, supply chain documentation, and compliance validation for seamless logistics operations.

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E-commerce

Order processing, returns management, product catalog updates, multi-channel customer support, fraud detection, and trust & safety services for optimizing online sales.

Back-office support: №13

Media & Entertainment

Content moderation, digital rights management, audience analytics, platform verification, user-generated content review, and copyright enforcement to protect brands and platforms.

We provide real results

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110% increase in sales conversion rate

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6000 calls handled per day

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95% customer satisfaction

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Why choose us?

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Expertise in Aviation & Travel, E-commerce & Retail, FinTech, Mobility & Delivery, IT, Gaming, Government, and more

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Presence in the UK, Poland, Bulgaria, Romania, Ukraine, and Moldova, providing global reach while understanding local market needs

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11+ years of experience in fast, hassle-free project launches, enabling smooth transitions and quick integrations for back office operations

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Acting as an extension of your team, fully dedicated to your goals, working as if they were our own

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Continuous, uninterrupted 24/7 back office operations, guaranteeing seamless around-the-clock operations

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AI-powered support that delivers smarter, faster, and more efficient back office solutions, reducing manual tasks and enhancing accuracy

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Future-ready solutions tested by our in-house R&D experts, ready to evolve with your business needs

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Certified for PCI DSS, ISO 27001, and ISO 27701 compliance, ensuring the highest standards of data security and privacy

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Back office BPO in 20+ languages, helping you communicate and manage back office tasks across different demographics

Trusted by

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We've got you fully covered

Simply Contact covers every step of establishing uninterrupted back office assistance so that each operation is smooth and effective.

Back-office support: №31

Quality assurance

Back-office support: №32

Recruitment

Back-office support: №33

In-house training center

Back-office support: №34

Regular reporting and analytics

Back-office support: №35

Uninterrupted operations

Back-office support: №36

IT setup and maintenance

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Proven process for seamless service

We take a structured approach to back office support, ensuring efficiency, accuracy, and seamless integration with your operations. Our process is designed to reduce bottlenecks, improve workflow, and free up your team to focus on core business goals.

Assessment & customization

We analyze your specific needs and tailor a back office solution that fits your industry and operational requirements.

Process optimization

We streamline workflows, eliminate redundancies, and implement best practices to enhance efficiency.

Technology integration

Our team works with your existing systems or introduces tools to automate and improve data management, reporting, and communication.

Execution & management

We handle daily tasks like transaction processing, compliance management, and administrative support with precision and speed.

Continuous improvement

We monitor performance, analyze key metrics, and make ongoing adjustments to ensure maximum efficiency.

How we ensure high-quality back office support services

  • Quality checks

    Supervisors and project managers regularly assess key performance metrics like accuracy and response time. This data helps us optimize processes and address any gaps.

  • Frequent feedback

    We hold regular feedback sessions with agents to identify improvement areas and reinforce strong performance, ensuring continuous growth.

  • Tailored training

    Based on performance insights, we organize training sessions that focus on addressing specific skill gaps, ensuring agents are always equipped for success.

  • Brand-aligned communication

    We define communication guidelines that reflect your brand, ensuring consistency in all back-office tasks and interactions.

  • Error tracking and prevention

    Recurring errors are tracked, and root cause analysis is used to prevent future mistakes, improving long-term accuracy.

  • Technology integration

    AI and automation tools streamline routine tasks, improving efficiency and allowing our agents to focus on higher-value activities.

Our awards & certifications

Back-office support: №38

PCI DSS

Simply Contact is PCI DSS certified. This certification underscores our commitment to maintaining the highest level of security for all credit, debit, and cash card transactions. It is a testament to our dedication to protecting our clients' data and ensuring their personal information is always secure.

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ISO 27001

Simply Contact holds the ISO 27001 certification, an internationally recognized standard for managing information security. This certification ensures that we have robust processes in place to safeguard sensitive information, providing our clients with peace of mind.

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ISO 27701 (PIMS)

Simply Contact is certified under ISO 27701 (PIMS), the international standard for privacy information management. Achieving this certification demonstrates our commitment to privacy and data protection, with requirements mirroring those of GDPR compliance.

Back-office support: №41

HIPAA

HIPAA is a US law that sets strict standards for protecting personal health information (PHI). Simply Contact achieved HIPAA compliance, ensuring the protection of sensitive data and adherence to privacy and security standards in industries such as healthcare, insurance, and health tech.

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Reviews
Back-office support: №47

We have chosen Simply Contact for their expertise and experience in the travel & airlines industry. Now Simply Contact provides multichannel support for our customers in multiple languages. Our cooperation gives us a reliable foundation for further scaling of our customer service activities. We do recommend Simply Contact as a well-qualified and responsible partner.

Ewa Danecka
Head of Customer Experience, Wizz Air
Back-office support: №48

METRO Cash & Carry Ukraine has been working with Simply Contact since May 2020. Currently Simply Contact’s support team handles up to 12,000 customer requests per month while providing a high level of customer satisfaction. They set up a CRM system that allows to accumulate customers queries through multiple channels and ensures security of clients’ data. Simply Contact proved themselves as a reliable partner and we appreciate their input in customer experience development.

Olga Syomkina
Customer Experience Specialist, METRO
Back-office support: №49

We have cooperated with Simply Contact since 2014. From the beginning, Simply Contact was professional and reliable. They implement specific key performance indicators that ensured the highest quality of customer service. Innovative and effective motivation schemes implemented by Simply Contact for their own agents helped us to achieve ambitious goals. Yves Rocher recommends Simply Contact as a qualified partner in the field of customer service.

Marina Voloshina
Head of Client Marketing, Yves Rocher
Back-office support: №50

Thanks to Simply Contact’s work, they managed to significantly increase the Net Promoter Score and show incredible performance on our customer retention project. They established an effective workflow through excellent partnership and transparent communication. The team’s performance set them up well for a long-term collaboration.

Corissa Leong
SVP People & Culture, Fareportal
Back-office support: №51

Since partnering with Simply Contact, we have experienced an improvement in our customer support response times, a decent increase in customer satisfaction scores, and a considerable reduction in customer support expenses.
They are attentive to our requirements and are quick to implement any necessary changes. Their team is not only professional and efficient but also proactive in addressing potential issues.
There is always room for improvement, but we are more than satisfied with the current level of service and support provided by Simply Contact.

Stacey Warder
Head of Support, Ditto Music

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    FAQ

    What are back office support services?

    Back-office support involves dedicated professionals managing internal tasks that do not directly engage with customers or external stakeholders. These tasks are essential for smooth business operations and include activities such as data management, order processing, corporate administration, payroll, inventory tracking, and more. Essentially, back-office support keeps the business running behind the scenes, allowing front-office teams to focus on client-facing tasks.

    Why do companies outsource back office services?

    Outsourcing back-office support offers businesses a highly cost-effective solution for optimizing resource allocation and streamlining internal processes. By outsourcing, companies can focus on core functions while experienced specialists handle critical administrative tasks. Outsourcing also addresses gaps in expertise or staffing, providing access to skilled professionals without the need for internal recruitment, training, or overhead costs. This approach helps businesses maintain operational efficiency and flexibility.

    Why choose Simply Contact as your back office BPO provider?

    Simply Contact stands out as a trusted back-office support provider with a proven track record of delivering effective solutions across various industries. We are recognized by numerous clients for our ability to seamlessly integrate into their operations, offering a team of highly qualified outsourcing professionals. Our diverse service offerings and management skills allow us to optimize every aspect of your business's internal processes, from data management to administration, ensuring maximum efficiency and minimal disruption.

    What is the difference between back-office and front-office outsourcing?

    The distinction between back-office and front-office outsourcing is significant. Front-office outsourcing is focused on tasks that directly interact with clients or customers, such as sales, customer service, and marketing. It involves activities that drive customer engagement and brand representation. In contrast, the back office support system revolves around internal operations—tasks like data processing, staff management, record-keeping, and administrative duties—ensuring the smooth functioning of the business behind the scenes.
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